- Everything You Need to Know About Using Zoom
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What is Zoom and how does it work? Plus tips and tricks.
- How to use zoom cloud meeting in laptop
How to use Zoom: 10 tips and tricks for better video meetings - This article contains:
Annotation tools let all the meeting participants draw and highlight what's on screen, which can be immensely helpful when discussing visual materials, such as mockups, graphic designs, and so forth. To annotate while viewing someone else's shared screen, select View Option from the top of the Zoom window, and then choose Annotate. A toolbar appears with all your options for annotating, including text, draw, arrow, and so forth.
The presenter can use the save button on the toolbar to capture the complete image with annotations as a screenshot. You can also disable attendee annotation altogether. Meetings can have more than one person at the helm. A PR rep might want to cooperatively control a meeting alongside an executive, or a team with more than one lead may prefer to each co-host rather than choose one person over the other.
Whatever your circumstances, you can start a Zoom call and have more than one person be in charge. To use co-hosting tools, you first must enable it in Zoom's Meeting Settings. Look for the Meeting tab and choose the Co-host option. Then, when you start a meeting, wait for your co-host to join, and add the person by clicking the three dots that appear when you hover over their video box. Alternatively, you can go to the Participants window, choose Manage Participants , hover over the co-host's name, and select More to find the Make Co-Host option.
If the option doesn't appear, ask your account administrator to enable the settings in the Meeting tab for co-hosting privileges. Zoom lets attendees get into a video call with or without the host being present. Small groups sometimes like this option because they can have a few minutes to chit-chat before the meeting officially kicks off.
In some situations, however, it could be in poor form to have attendees in a virtual room together, waiting for you to start. A better solution is to create a virtual waiting room, where attendees remain on hold until you let them in all at the same time or one by one. Precisely how you enable a waiting room depends on the type of account you have. When you set one up, however, you can customize what the attendees see while they await your grand entrance.
People who work with an assistant will love this option in Zoom that gives scheduling privileges to someone else. Whoever manages your calendar can now schedule Zoom calls for you. To set up the scheduling assistant privilege, log into Zoom, open Meeting Settings , and look under Other. You'll see a plus sign next to Assign Scheduling Privilege. Add your scheduling assistants by typing their email addresses and finish by clicking Assign.
After you add your scheduling assistants, they must log out of Zoom and log back in for the feature to take effect. From this point on, assistants can create meetings for others by using the Schedule tool. Look for Advanced Options or Meeting Options depending on which version of Zoom you use , and follow the prompts to create a new meeting.
Requirements: The primary Zoom account holder and everyone who receives scheduling privileges must all have Pro or Corp licenses. And for webinars, both account holder and scheduler must have webinar licenses.
If you use Zoom more than once a week, there are a couple of keyboard shortcuts worth learning to save you oodles of time. I is for invite. M is for mute. S is for share.
For more inspiration on how to use Zoom more efficiently, explore more Zaps you can create with Zoom and Zapier. The Zapier editorial team is an experienced group of writers and editors who want to help people be more productive at work. A freelancer's simple project management template for Notion. How to use ConvertKit's tip jar feature to support your work.
How it works. Even when I do that there are a number of bugs that can cause the meeting to stop playing through the Bluetooth device. This is very frustrating. It is not always practical to leave and rejoin a meeting, just to get the app to cooperate with my Bluetooth audio devices. This is very basic functionality and it astounds me that a company such as zoom is incapable of fixing it.
Zoom for Chrome - PWA. Zoom for Intune. Zoom Rooms Controller. In your Zoom client, click on the arrow next to the video symbol on the left, select "Choose a virtual background The company recommends using a green screen and a good webcam to get the best results, but it is possible to use a virtual background without a green screen too.
Login to your account and joining a meeting via your phone. Then click the three dots at the bottom of the screen and click the "more" menu. Then click "virtual background" and choose the background you want to use. As well as virtual backgrounds, it's possible to jazz up your Zoom calls by using filters. These come in two forms and can be found in the same background settings as virtual backgrounds. You can choose either add simple colour shades to your camera sepia, black and white and such or select from several Snapchat-eque filters to add cartoon stylings to your camera.
These might not be ideal for business calls, but should make things more entertaining with friends and family. As well as virtual backgrounds, Zoom offers the ability to improve your looks when you're on a call. There's a feature called "Touch Up My Appearance" which is useful if you've not had your daily caffeine fix or are struggling with life in the home office.
Touch Up My Appearance uses a filter to subtly smooth fine lines and it's meant to look very natural. As well as recording Zoom meetings, you can also automatically transcribe the audio of a meeting that you record to the cloud. And, as the meeting host, you can edit your transcript, scan the transcript text for keywords to access the video at that moment, and share the recording. To enable the Audio Transcript feature for your own use, sign into the Zoom web portal and navigate to My Meeting Settings, then go to the Cloud recording option on the Recording tab, and verify that the setting is enabled.
Choose Turn On, if need be. If the option is greyed out, it has been locked at either the Group or Account level, and you will need to contact your Zoom admin.
With gallery view, you see up to 49 meeting participants at once , rather than the default 25, depending on your device. With the Zoom mobile app on Android and iOS, you can start or join a meeting. By default, the Zoom mobile app displays the active speaker view. If one or more participants join the meeting, you will see a video thumbnail in the bottom-right corner. You can view up to four participants' video at the same time. If you want to view 49 people, you will need the Zoom desktop client for macOS or Windows.
Once you have the desktop app installed on your computer, you must go to Settings and click Video to display the video settings page. Then, enable the option "Display up to 49 participants per screen in Gallery View". Did you know that you can not only share your screen smartphone and desktop but also pause your screen sharing? Learn more here. You can share files directly from your phone while in the meeting and use the whiteboarding feature on your phone by writing comments with your finger.
To annotate while viewing someone else's shared screen , select View Options from the top of the Zoom window, and then choose Annotate. A toolbar will appear with all your options for annotating - such as text, draw, arrow, and so on. If you're in Gallery view you can see all the participants on the call at the same time. You also have the option to rearrange these, so if there are key people you always want to be looking at, you can just drag and drop to rearrange the order they are shown. It's possible to use various shortcut keys during Zoom meetings to access features or change settings easily.
These include a multitude of things but our favourites are:. That's right, Zoom will let you share a wide range of content on your presentation, including YouTube videos. This is a bit of a sneaky option, because all you have to do is have the video that you want to share open in your browser. Then, when you want to share that, you just use the share screen option and pick the browser from the options. Note: you'll also need to tick the "share computer sound" option in that box to ensure that everyone on the call can hear the YouTube video as well as see it.
You can find a more detailed guide right here. Learn more Home Apps App news. The waiting room feature allows the meeting host to determine when participants can enter the meeting.
The meeting host can admit attendees one-by-one or all at once. When you're signed into Zoom, click the Schedule button to create a new meeting.
Once your meeting has started, click the up arrow next to Share Screen, then click Advanced sharing options. Under Who can share? When you're in your meeting, click Manage Participants in the Zoom toolbar. You should see your meeting participants listed on the right-hand side of the screen.
In the bottom right-hand corner, click the More button and select Lock Meeting. This prevents any new participants from joining the meeting, even if they have the meeting password.
Some of my favorites are adjusting my video preferences: Check "Touch up my appearance" to add a filter to your webcam so you don't need to put on makeup or shower before joining a Zoom Meeting from home we don't judge , and check "Turn off my video when joining a meeting" so your face doesn't inadvertently appear on a huge projector screen if you're joining an all-hands meeting this has, unfortunately, happened to me. If you're holding a Zoom meeting that involves multiple cross-functional team members, or if you're kicking off a long-term project, or even if one or two members of your team are out of the office, it's a good practice to record those meetings for future reference.
You can record meetings to your device or to the Zoom cloud for later reviewing to make sure everyone is on the same page. If your team uses Slack to communicate in real time, your system administrator can integrate Zoom and Slack for easy video conferencing on the fly. If you or a team member are working remotely and are trying to discuss a complicated concept via text alone, it might be a challenge. This is a basic rule of video conferencing etiquette , but it bears repeating, no matter which software you use.
Mute yourself when you're not talking to cut down on distracting background noise. In your preferences, you can set yourself to be automatically muted when you join a meeting. When you're ready to un-mute yourself, you can save yourself a click by pressing and holding the space key if you need to chime in for a brief second.
Zoom is probably such a popular video conferencing software option because it's so easy to use: Once you're set up, you only need a few clicks to start talking to your colleagues.
To get a great experience for co-located and remote Zoom meeting participants, choose a video conferencing camera for your Zoom Room that will make sure meeting attendees feel included and a part of a conversation.
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